Administrative Sales Assistant

Job Order ID:171
Employment Type:Permanent
Job Location:Victoria
Job Details:

Are you a savvy administrative professional with an interest in account management and sales? Consider joining the Hourigan’s Flooring team!


Chemistry Consulting has been retained by Hourigan’s Flooring to search for a reliable and motivated Administrative Sales Assistant. The Administrative Sales Assistant will support the sales representatives in their Contract Division by ordering samples, tracking orders, scheduling deliveries, and more. For the right candidate the role may include some sales-related functions, such as assisting customers with product selection and other store-based sales activities.


Hourigan’s Flooring is an established Victoria company who has been providing flooring and tile solutions in the Greater Victoria area for over 70 years.    With a wide selection of carpet, hardwood, laminate, linoleum, vinyl and ceramic tile from all major manufacturers and many specialty suppliers, Hourigan’s has an established clientele and are long term members of the Better Business Bureau. The Contract Division is responsible for performing work for contractors, large commercial customers, multi-family projects, project management companies, and more.


Job Responsibilities

Sales Administration

  • Assisting contract sales representatives with phone calls, emails, and calendars and scheduling.
  • Ordering samples, tracking returns, scheduling deliveries and coordinating other activities.
  • Tracking orders and ETA’s; keeping sales representatives informed of any changes.
  • Obtaining pricing and technical information from suppliers.


Work Order Administration

  • Submitting purchase orders and coordinating shipping dates.
  • Creating work orders in ADC and entering materials and labour according to quote; adding freight and overhead charges.
  • Reviewing invoices from installers; confirming that charges match work order.
  • Tracking open work orders.    Invoicing and submitting work orders to accounting promptly when work is completed.
  • Preparing progress billings on large jobs to ensure prompt payment.    Preparing Statutory Declarations as required.



  • Strong MS Office Suite skills, especially Excel
  • Excellent written and verbal communication skills
  • Strong account management and customer service skills
  • Ability and commitment to learn industry software
  • Prior experience in flooring or home improvement goods and services would also be considered an asset


This full time, permanent opportunity would complement the experience of a candidate who has worked as an assistant to a project manager/project management division.


In order to be considered for this opportunity please follow the prompts to submit a resume and cover letter which clearly outlines your relevant experience.