Director Of Finance And Administration

Position ID:2650
Web Publication Date:9/24/2024
Position Location:Jordan Jordan
Brief Description:

IBI is seeking a Director of Finance and Administration for an upcoming USAID Monitoring, Evidence, and Research for Learning Activity (MERLA) in Jordan.

Key Responsibilities:

  • Oversee project finances and accounting, procurement, human resources, and general administration
  • Advise and present finance and administration issues to the Chief of Party and home office project managers and executive staff
  • Support the COP and IBI Home Office (HO) in managing all project financial operations, including accounting and reporting, cash management, and budget management
  • Oversee client, sub-partners, consultant contracts/awards, and related actions
  • Oversee Human Resources policies and procedures, including onboarding, HR manual, benefits, and personnel record-keeping
  • Keep project staff and leadership informed of important updates (actual and expected) to regulations and policy
  • Manage a team of finance, human resources, contracts, and operations specialists to ensure compliant and efficient implementation
  • Ensure that the project financial operations comply with all USAID and IBI policies and procedures
  • Ensure monthly transactions are entered in the General Ledger accurately and on a timely basis
  • Process payroll, ensuring direct transfer to employees’ checking accounts and remitting payroll deduction to the correct government agencies
  • Process and oversee advances issued for field activities and staff travel, ensuring a proper process for disbursement of funds, correct documentation, and settlement of advances in a timely manner
  • Manage the timely submission of the monthly field office expenses to the home office.
  • Analyze and reconcile the banking account into the accounting system, following up on outstanding items
  • Prepare estimates of projected expenditures and request financial resources from the HO
  • Prepare, maintain, and monitor monthly, quarterly, and yearly budgets for the project, ensuring that adjustments are made on time, and that discrepancy regarding planned budget and actual spending is raised with DCOP, COP, and HO in a timely manner
  • In collaboration with HO Operations Department, contribute to the development of field office policies (e.g., STTA apartment usage, phone policy, fleet management, etc.) and communicate new policies to all staff as described in the Field Administration Manual
  • Ensure compliance with all internal and donor requirements concerning administrative and financial management
  • Other financial and administrative tasks as required and assigned
Key Qualifications:

  • Bachelor’s degree in Accounting, Business Administration, or related field
  • 10 years of experience managing finance, procurement, contracts management, and/or human resource-related matters for international development activities of comparable size
  • 3 years of experience in administrative and finance of USAID-funded projects
  • Experience in managing donor-funded procurements and subcontracts/grants
  • Familiarity with USG financial reporting and compliance requirements
  • Working knowledge of QuickBooks, Microsoft Office Suite, CostPoint or similar systems
  • Fluent in English and Arabic with excellent oral and written communication skills
  • Experience working in the Middle East, preferably in Jordan
  • Advanced Degrees in finance, business, or related field is strongly preferred
Note:

APPLY: Through the IBI website OR via email: recruitment@ibi-usa.com with job title and reference number

 

IBI is an equal opportunity employer and participates in e-verify. Women and Jordanian citizens encouraged to apply.