Outreach & Engagement Administrator (Bathurst & Eglinton)

Our employer is a Reform shul looking for a friendly, dedicated, and detail-oriented individual to their our team and report to the Director of Outreach & Next Gen Engagement.

Administrative Support:

• Assist the meetings andutreach & Next Gen Engagement (Director) in managing calendars, scheduling meetings, and coordinating appointments as a member of the admin team.
• Prepare and maintain accurate records, reports, and correspondence.
• Manage and update the outreach database (Salesforce), ensuring accurate and up-to-date information on participants, volunteers, and community partners.
• Prepare and distribute outreach materials.
• Build, manage and track event registration forms via Form Assembly.
• Answer phones in regular rotation to serve our membership.

Event Coordination:

• Collaborate with the Director, other team members, and volunteers to plan, organize, and execute events and programs.
• Support the registration process for events, including managing RSVPs in a timely manner, participant communication, and maintaining attendance records.

Community Engagement:

• Engage with community members in our Young Family and Young Professional demographics, providing support, information, and guidance (participating in programs when appropriate).
• Respond to community members in a timely and professional manner.
• Cultivate and maintain relationships with external organizations and community leaders to foster collaboration and expand outreach opportunities.

Communication and Marketing:

• Collaborate with the Director and the Director of Communications & Marketing to develop and implement effective outreach and engagement communication strategies.
• Support the creation and distribution of engaging content across various platforms, including social media, website, and newsletters (e.g. MailChimp).
• Monitor and analyze Outreach & Engagement metrics and feedback to measure the impact of initiatives and identify areas for improvement.
• Additional tasks and projects as assigned.

• Post-Secondary education in a related field or equivalent experience.
• Proven experience in an administrative support role, preferably in a community or not-for-profit organization.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint), experience working with a CRM (preferably Salesforce) and/or ability to learn new software.
• Excellent organizational and time management skills, with the ability to prioritize.
• Strong written and verbal communication skills, including the ability to craft clear and engaging content.
• Familiarity with social media platforms and content management systems is desirable.
• Ability to work collaboratively as part of a team and build relationships with diverse stakeholders.
• Have a valid Ontario driver's license and access to a car an asset.
• Familiarity with graphic design platforms such as Canva, Photoshop an asset.
• Understanding and appreciation of the values and mission of Holy Blossom Temple.
• Knowledge of Jewish customs and rituals is beneficial and/or a keen interest to learn.