Office Manager (Bathurst & Wilson)

One of Toronto’s leading Conservative synagogues, is looking to hire a full-time temporary Office Manager (Maternity Leave, minimum one year), and is a direct report to the Executive Director.

• Provide administrative support to the office including: scheduling meetings, processing incoming and outgoing mail and courier pickups and deliveries, making copies, scanning documents, maintaining and office supplies
• Answer phones, including screening of calls, handling routine items, and taking/relaying messages
• Coordinate the consolidation and distribution of the weekly Shabbat package
• Issue Yahrzeit letters weekly
• Provide support to Accounting (filing and data entry)
• Write, proofread and distribute/mail correspondence and letters as requested
• Maintain an organized electronic and paper filing system (assist, monitor, and enforce usage)
• Oversee vacation scheduling using our Ceridian application
• Lead onboarding process for new employees
• Supervise full-time receptionist
• Support the program, administrative and calendar needs of the shul
• Manage the synagogue’s event booking calendar as needed
• Serve as the primary resource to run reports from our “ShulCloud” Membership database
• Process incoming donations and manage the master donation file
• Oversee congregation wide mailings
• Provide registration and administrative support for the Hebrew School
• Lead the Yahrzeit communication and mailing program
• Coordinate the weekly Shabbat package

• Post-secondary diploma or degree
• Minimum of 2 years of related administrative experience in a business office setting (Jewish community experience is an asset)
• Knowledge of Jewish holidays and customs (speaking Hebrew is an asset, but not required)
• Communicate in a positive way with all members of staff and the congregation, both through written and verbal communication
• Possess superior organizational skills, along with a proficiency in Microsoft Outlook (use of Google documents is also a welcome asset)
• Have courageous conversations as necessary with staff and the congregation
• Understand and respond calmly in times of change, and does not get easily overwhelmed
• Work collaboratively with all members of staff and the congregation