Part-Time Bookkeeper / Admin Assistant

Our employer provides service to customers for deliveries to and from Pearson International Airport and the surrounding GTA.

They are looking for an individual who can work on-site in the office in Etobicoke.

Applicants should have a car for an easy commute to the office (Transit isn’t reliable or accessible in the neighbourhood).

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Accounts Payable

• Process received invoices
• Verify goods receipt against invoices and payment amounts
• Prepare payment to vendors
• Prepare HST / WSIB remittances
• Reconcile the bank account every month
• Manage all accounts payable functions

Accounts Receivable

• Prepare customer invoices weekly and distribute them via email
• Prepare customer account statements/reports on a weekly/monthly basis
• Communicate with customers via phone and email regarding accounts and overdue payments
• Manage all accounts receivable functions

Additional Accounting Duties

• Reconciliation and preparation of monthly and yearly statements.
• Calculate and process bi-weekly payroll and statutory holiday pay.
• Calculate and prepare company HST payments.
• Prepare monthly WSIB payment calculation and submit online.
• Manage bank account and credit card reconciliations.
• Maintain an orderly filing system.
• Review bank statement, prepare bank deposits and manage inter-company general ledger reconciliations and journal entries.
• Track specific weekly/monthly expenditures and data
• Assist in year-end audit preparations and external audits.
• Complete month-end closing.
• Identify process improvements and system efficiencies.
• Project management/back-up.
• Maintaining an accurate and current record of vehicle service/repairs.
• Other office/administrative duties as required, including booking truck maintenance appointments.

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• Working Hours (onsite in Etobicoke): 2 - 3 days per week (Mon/Tue/Wed due to invoicing and payroll needs)
• Minimum 3+ years of Full-cycle accounting/Bookkeeping experience.
• Minimum 3+ years of experience with QuickBooks Desktop (only candidates with QuickBooks Desktop software experience will be considered).
• Minimum 3+ years of experience in Canadian accounting practices and experience in full cycle accounting
• A bachelor's degree in accounting or a related field is an asset.
• Excellent oral and written communication skills.
• Strong proficiency with Microsoft Office (Excel, Word, Outlook).
• Tech-savvy and able to learn new software.
• Excellent planning and organizational skills.
• Detail-oriented and a strong focus on follow-through and follow-up.
• Fluent English speaking, reading and writing skills and legible handwriting.
• Hardworking, enthusiastic, positive and flexible "can-do'' attitude.
• Ability to set and achieve goals with limited supervision.
• A willingness to learn and continually expand your skill set.
• Excellent organizational, teamwork, communication and problem-solving skills.
• Strong ability to manage multiple priorities.
• Excellent customer service skills, including a pleasant and upbeat telephone demeanour.
• Ability to keep business matters strictly confidential.
• Previous sales experience is an asset.