Administrative Assistant (Downtown)

The employer creates content that informs, entertains, and connects Canadians across multiple platforms. They are looking for a master of logistics, a Google Suite wizard, and a person who takes genuine pride in a perfectly organized space.

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Executive & Department Support

• Executive Management: Organize day-to-day operations for the Senior Director and
• Director, including calendar management, meeting preparation, and correspondence.
• Logistics & Travel: Manage detailed travel arrangements (flights, hotels, itineraries) and handle all expense reporting and reconciliation.
• Department Coordination: Maintain staff holiday calendars, manage studio bookings, and act as the central information hub for the team.
  

Office Operations & Environment

• Office Pride: Coordinate the day-to-day appearance of the department. You proactively spot maintenance issues, manage the floor plan, organize files, and ensure the common areas are spotless and stocked.
• Gatekeeping: Answer incoming calls, emails, and inquiries with professionalism, ensuring messages are detailed and guests are greeted warmly.
• Events & Meetings: From setting up the boardroom for a pitch to organizing the department holiday party, you handle the scheduling, catering, setup, and cleanup.
  

General Administration

• HR & Onboarding: Assist with HR paperwork, onboard new hires (security passes, desk setup, technical equipment), and ensure they feel welcome on day one.
• Ad-Hoc Support: Assist the production team with administrative tasks as they arise—filing, scanning, shipping/receiving, and "anything else they may need."

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• 2+ years of experience performing administrative or coordination duties - eg Project Coordinator titles, managing executive calendars, booking travel, expense reporting, event production
• Expert knowledge of Google Suite
• Experience handling confidential/sensitive information
• Experience managing multiple tasks/simultaneous demands
• Attention to detail
• Experience in a media or entertainment industry in any capacity and/or passion for Canadian arts and culture content and its creators
• Experience greeting/hosting guests
• Experience with Workday