Shul Administrator (Bathurst & Clark)

Our employer is a mid-sized Orthodox Shul.

They are seeking a warm, highly organized, and proactive Shul Administrator to support the day-to-day operations of their vibrant synagogue community. The ideal candidate is a self-starter with excellent written and verbal communication skills, strong administrative and project-management abilities, and the capacity to manage multiple priorities with professionalism and a calm demeanor. A commitment to the mission and values of the Shul is essential.

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• Serve as a primary point of contact for congregants and community members by phone, email, and in person
• Coordinate the weekly Kiddush program, serving as the primary liaison between congregants/sponsors and the caterer
• Welcome visitors and answer the main phone line
• Prepare and distribute the weekly synagogue bulletin
• Maintain the synagogue calendar and update website as needed
• Assist the Rabbi with correspondence, letters, memos, and select publications
• Create and coordinate internal publicity and communications
• Prepare online registration forms for synagogue events
• Maintain congregant database (ShulCloud)
• Process donations and related administrative records
• Coordinate monthly yahrzeit mailings
• Maintain mishaberach and yahrzeit/kaddish lists in coordination with the Gabbai
• Send bereavement and Mazel Tov cards
• Manage office administration including inventory, supplies, food orders, printing/copying, and office equipment
• Assist with room scheduling and communicate event setup needs to custodial staff (tables, chairs, supplies, food, and technology)
• Assist and manage High Holy Day ticketing and related logistics
• Assist with planning and executing synagogue events and programs including:
  • Shabbat Dinners
  • Congregational Receptions
  • Virtual and in-person membership events
• Perform occasional local errands as needed
• Attend events in person when required
• Perform other related duties as assigned by the Shul Board

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Qualifications

• Excellent written and verbal communication skills
• Strong organizational, record-keeping, and time-management abilities
• Ability to manage multiple projects and priorities efficiently
• Comfortable working independently and collaboratively
• Warm, professional, and service-oriented demeanor
• Strong attention to detail with accurate and timely completion of work
• Ability to gather and present information in a professional and creative manner
• Familiarity with synagogue life and Jewish communal customs is an asset

Technical Skills

Required:

• Microsoft Office Suite (especially Excel and Mail Merge)
• Google Workspace
• Canva  (required)

Preferred / Assets:

• Constant Contact
• ShulCloud experience