Executive Assistant

Our employer is a not-for-profit corporation dedicated to helping immigrants with resettlement in the GTA. They are looking for an Executive Assistant. In this role, you will provide a variety of administrative duties in support of the Executive Director as well as the Board of Directors and various Agency Committees. This is a position outside the Bargaining Unit.

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• Provide administrative support for the Executive Director, including phone calls, scheduling meetings and appointments, and participating in the development of agendas for meetings.
• Manage communications with external stakeholders such as clients, government and other agencies
• Liaise and maintain ongoing communication with the Board Chair and other Board Members
• Compile, update, maintain and distribute Board Meeting agendas, minutes, and relevant package material; attend all Board meetings, and Board committee meetings as required
• Update and maintain documentation for the Board of Directors such as sector briefs, policies, and compliance-related documents
• Update and maintain documentation to support the management team as required.
• Support senior managers as required for higher-level Agency projects and initiatives
• Agency-wide support and coordination of internal and external events
• Maintain mailing lists and an efficient electronic filing system
• Perform other duties as assigned.

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• Post-Secondary degree/diploma in an Office Administration or a related field.
• Minimum 5 years of related experience in an office- related setting.
• Experience supporting the board of directors or senior-level executives
• Proficiency in Microsoft Office Package (Word, Excel, PowerPoint), knowledge of Access and database programs
• Excellent written and verbal skills to liaise with a variety of contacts
• Work experience in a non-profit environment will be considered an asset
• Comprehension of French or another language will be considered an asset

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