Administrative Support Assistant

Day-to-Day Responsibilities/Workload

• Direct internal and external customer correspondences to appropriate person/department (e.g. billing, logistics, offline support, etc.) including handling confidential and sensitive telephone calls, files, documents, and reports.  
• Manage multiple project and manager calendars, including scheduling and coordinating meetings, and conference calls for project and management staff. Generate and process research reports, meter order backlog, inactive lists, pending cancellations, and various other reports. File electronic and paper documents, including processing invoices, contracts, supply orders, purchase requests, ledgers, and expense reports. Process incoming information and update department databases as the need arises while generating reports and preparing documents and materials using MS Word, MS Excel, and PowerPoint. Orders supplies and equipment, submit and track repair and maintenance orders. Serves as a back up to other administrative support in the region as needed. Maintain a safety conscious work environment.

Required Skills:

• High School Diploma or Equivalent
• Three or more years of experience performing administrative, secretarial, and clerical functions.  
• Experience with Microsoft Excel performing advanced functions such as VLOOKUP’s, pivot tables, filtering/sorting, charts and graphing. Compiled information and entered data into computer applications. Performed with minimal supervision, worked well under pressure to meet changing deadlines, and possess excellent organizational skills.  
• Processed purchase request, contracts, and invoices.