Senior Admin Assistant

This position will provide complex and highly responsible administrative support to Assistant Deputy Executive Officers of Legislative, Public Affairs, and Media Office (LPAM). The Senior Administrative Assistant assists executive management at Board meetings, Advisory Groups, hearings, community events, conferences, public workshops, as well as responsible for a variety of other duties and special projects as needed.

EXAMPLE OF JOB DUTIES

• Maintaining the Assistant Deputy Executive Officer’s (ADEO) calendar, scheduling meetings with Executive Council, internal staff, outside agencies, elected officials, and the public.
• Screening telephone calls and referring them to appropriate staff.
• Logging incoming correspondences and requests from the Executive Office, Governing Board members, elected officials, outside agencies, and internal staff and handling confidential information and inquiries.
• Preparing and facilitating committee and/or advisory group meetings including taking minutes, roll call votes, action items and other tasks.
• Tracking division budget and coordinating budget transfers.
• Coordinating team-building activities.
• Tracking Performance Appraisal due dates and requesting status updates from Managers
• Ensuring timely submittal of updates to the Executive Officer’s Weekly Report.
• Tracking/reporting weekly teleworking schedules to Executive Office.
• Tracking/reporting vacation travel.

• Excellent data entry and word processing skills using Word and Excel.
• Strong customer service skills and ability to interact diplomatically on the phone and in person.