Accounting Operations Supervisor

Our client, a global manufacturer, is hiring an Accounting Operations Supervisor. This is a temp to possible perm position. Can work a hybrid schedule; 2 days remote/3 days on-site in Danbury.

The Accounting Operations Supervisor reports to the Controller and is responsible for managing, mentoring and planning the tasks and duties of the A/P and AR teams. This may also include duties related to the month end close, journal entries and participation in various audits. The ideal candidate will have a thorough understanding of “what good looks like” and be capable of driving efficiency throughout the operation.

Job Responsibilities include:

• Oversee the timely issuance of customer invoices.
• Post all cash receipts and returns to customer accounts in a timely and accurate manner. Preparing bank deposits.
• Maintain an up-to-date collections/receivables/billing system. Prepare correspondence to customers as necessary to update accounts and records (i.e. prepare and send monthly statements to customers as directed by Sales Management).
• Make regular collection calls with respect to overdue and delinquent accounts, obtaining commitments from customers with respect to the payment of outstanding invoices.
• Record all information pertaining to customers and invoices where there are concerns, and forward information to Customer Service and/or Sales as necessary for further action.
• Handle collections, billing and credit inquiries from customers and internal stakeholders, including Customer Service and Sales staff.
• Perform aging of accounts receivable analysis on a regular basis and create slides for various review decks.
• Monitor customer account details with respect to non-payments, delayed payments, short payments and other irregularities.
• Check the credit worthiness of existing and prospective customers. Reviews customer credit limits on a semi-annual basis.
• Track and investigate deductions (charge backs) from customer payments. Follow established policies and procedures for processing receipts, cash, credit card payments, refunds etc.
• Ensure the confidentiality and security of all financial and customer files.
• Prepares, processes and reviews journal entries.
• Vendor maintenance, including validating new vendor set up in the accounting system.
• Review all disbursements for multiple entities, including EFT’s/ACH’s, cheques, wires and bill payments.
• Provide trouble shooting support to all AP personnel.
• Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues.
• Investigate and resolve any sales tax issues with respect to purchase orders and invoices.
• Regular reporting on relevant metrics, such as A/P aging, invoice and payment processing, etc.
• Help co-ordinate credit applications and negotiate credit terms with vendors.
• other duties as assigned.

Experience:

• 5 or more years of operational (A/R & A/P) accounting experience in a complex environment (preferably manufacturing)
• 3 or more years of managing a team of AR/AP professionals
• Experience implementing or working with automated A/P and A/R tools
• Experience working with multiple entities in a multi-currency environment
• Record of success in driving operational improvements
• Knowledge of MS D365 preferred but not required

Qualifications:

• Finance, Business or Accounting Degree
• Possesses a strong systems background and excellent analytical skills
• Good written, verbal communication and collaborative skills
• Proficiency in Excel and Microsoft Office products
• Knowledge of ERP systems and ability to work well with others
• Ability to work independently under minimal supervision and with competing priorities
• Innate drive to gain efficiencies and streamline processes
• Ability to develop, implement and adhere to accounting policies and financial controls