Employment Type:Permanent
Web Publication Date:8/25/2022 12:00:00 AM
Job Location:Mississauga, Ontario
Job Function:

 Our Client, a North American leader in the design, development and manufacture of high-efficiency, premium quality Sustainable Solutions is looking to hire a Buyer:

 Primary Responsibilities


·  Supports designs and supports the implementation of all new policies and procedures, logistics and supplier management systems.

Supplier Relations

·  Responsible for assisting in developing a strong relationship with suppliers, acts as a point of contact in organization.

·Responsible for developing new contacts and sources of supply through research, networking, and assistance from the executive team.

·Perform supplier due diligence in qualifying potential new suppliers and insures suppliers compliance with companies guidelines as per company policy.

·Uses benchmarking, statistical techniques, cooperates in value engineering and total cost activities, to ensure that suppliers continue to offer the best market prices available.

·Assists supplier side of the negotiations process and ensure management is fully aware of all aspects of the transactions through ongoing meetings and updates.

·Assess the risks within a given transaction and develop contingency plans for alternate sources of supply where necessary.

·Ongoing maintenance of supplier information for entry into the Sales Management, Accounting, and Logistics Tracking systems.

·Coordinate to ensure that deal confirmations are received from suppliers per company guidelines.

·Address product quality and delivery concerns directly with the supplier

·Assist product, engineering, sales and marketing in developing sources for new products based on internal directions and market trends


·Insuring timely supply of raw materials, semi-finished products, machinery and equipment, materials and services for manufacturing, inspection, packaging and logistic, including utilities, janitorial and general office needs.

·Daily management of an efficient but effective level of inventories, in coordination with Operations and Finance

·Collaborate with logistics and supplier to best accommodate delivery scheduling of all inbound goods.

·Provide inbound goods delivery forecasting on a weekly basis.

·Manage and track all open purchase orders

·Total ownership of all materials planning including completing BOM replenishment planning, ordering of goods, providing delivery forecasting and following up of all goods until order is received in stock.

·Collaborate with engineering and maintenance developing minimum quantities on hand and alternate supply bases for all critical parts and managing inventories and reorder requirement

·Other tasks as required

Key Accountabilities – Buying & Publishing

·Setting up and maintaining stock and supplier records.

·Ordering product based on rate of sale and min/max quantities to maintain optimum levels.

·Monitor daily out of stock information, customers back orders and re-orders.

·Follow up non-delivered supplier purchase orders and back orders.

·Prepare documentation attend monthly buying meetings and minute action points.

·Keep publication dates for forthcoming products up to date.

·Update sales orders based on product status changes.

·Manage price change/information changes.

·Maintenance of individual product lists.

·Placing orders to ensure maximum benefit taken from special terms available.

·Manage replenishment function for consignment accounts.

·Maintain consignment and distribution supplier files.

·Produce monthly consignment and distribution publisher spreadsheets.

·Maintain buying authorization files.

·Setting up and maintaining stock and supplier records.

·Supplier returns.

·Manage supplier invoice/supply disputes.

·Investigate stock discrepancies and adjust as necessary.

·Manage generic buying email inbox.

·General administration.

·Answer and field incoming calls.

·Process orders received from customers and sales team.

·Handle customer order and product queries.

·Prepare sales/product reports for customers/sales team on request.

·Provide support to sales team.

·Attend trade shows if required.

Key Accountabilities - Marketing

·Produce sales / promotional material for sales team and customers.

·Assist in the development of product and promotional strategies.

Education and Experience

·Post-Secondary Education

·Three to five years’ experience in buying preferred

·Previous employment in the industrial manufacturing industry, high volume, hi-tech preferred.

·Experience in start-up, high growth businesses preferred.

·Experience in Lean and Value Engineering, total cost of ownership management, continuous improvement techniques preferred.

·International experience in sourcing and general business preferred.

Technical Skills

·Total familiarity with Microsoft Word, Excel and Outlook is necessary.

·Advanced computer skills, including the entire Microsoft Office Suite.

·Knowledge of software programs designed for the reporting, analysis, management and control of manufacturing operations such as ERP and MES systems would be highly beneficial.

Core Competencies

·Ability to manage time and workload independently and to cope with multiple priorities and the varying demands of a seasonal business is essential.

·A high level of verbal and written communication skill is essential.

·Confidence with letter writing, email and telephone communication is essential.

·The ability to communicate effectively with team members at all levels including senior management is essential.

·Able to connect with many different types of people and adjust approach accordingly is essential.

·Ability to plan and execute conversations and written communications to obtain required outcomes is essential. Must have a pleasant, helpful and optimistic attitude along with a willingness to increase skills and knowledge base.

·Must be a confident and motivated individual who can work independently of others and in a commercial and focused manner.

·Attention to detail is essential.

·Motivator and Self Starter

·Excellent Negotiation skills

·Strong Moral Compass